DMAS Issues Emergency Procedures in Anticipation of Winter Storm

The Department of Medical Assistance Services (DMAS) has asked that we notify members with information on emergency actions in anticipation of a severe “Winter Storm” that is expected to affect the Commonwealth of Virginia over the next few days. The Hospital Association, Department of Social Services and Department of Health (for pre-admission screeners) have received the identical information.   Due to the potential for inclement weather, DMAS has instituted the following emergency procedures.

  1. All pre-admission screening requirements are currently being waived for emergency admissions to the nursing facilities due to the potential for inclement weather.  The time frame covered for this waiver is Wednesday, February 12, 2014 to Tuesday, February 18, 2014.  Any admission to nursing facilities during this time frame will be approved by DMAS provided documentation is given to support the emergency admission.  All documentation related to the emergency admission should be directed to Melissa Fritzman via fax at 804.612.0040.  The documentation should include the completed PIRS form and information regarding the nature of the emergency admission.

  2. All emergency transportation needed to facilitate movement of individuals from their homes to a nursing facility and/or hospital will be reimbursed by DMAS.  Our transportation coordinator, LogistiCare, has been notified of DMAS' intent to honor all emergency transportation issues related to the facilitation of movement of these individuals to nursing facilities and/or hospital during the period of Wednesday, February 12, 2014 to Tuesday, February 18, 2014.  All transportation claims related to the movement of individuals to nursing facilities/hospitals in an emergency basis because of the inclement weather should be sent directly to Melissa Fritzman at the following address and should include clear documentation of the nature of the transportation related to an emergency placement.

  3. Please contact LogistiCare at 1.866.679.6330, press option #2 during the period of Wednesday, February 12, 2014 to Tuesday, February 18, 2014 for emergency placements ONLY.  This number will only be active during the time frame outlined above specifically for emergency placements ONLY.  The approvals will cover round trip transportation.  

Send claims to:
Melissa Fritzman, Supervisor
Long-Term Care Division
Department of Medical Assistance Services
600 East Broad Street, Suite 1300
Richmond, Virginia 23219